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Senior Assistant Manager or Manager (Planning & Governance)

Job No: 3316      |       Advertised on: 2026-04-14      |       CIC: Jaclyn Tan      |       Reg. No: R1104237
Job Location(s): Central (eg: Chinatown, Raffles Place, River Valley, Orchard, Novena)

  JOB DESCRIPTION

Our client is actively searching for a Senior Assistant Manager or Manager (Planning & Governance) to join their team!
If you are a dynamic individual seeking a new career opportunity, read further!

THE ROLE
You will provide secretariat and governance support for the Medical Tower's key decision-making platforms, including the Hospital Planning Committee (HPC), Hospital Management Committee (HMC), and associated workgroups. You are responsible for ensuring that all secretariat material is technically accurate, strategically coherent, and meets the standards required for institutional and Ministry-level approvals.

The responsibilities of this role are:

1.  Strategic Governance & Secretariat Management

• Manage the end-to-end secretariat process for high-level committees and steering forums, including agenda-setting, coordination with content leads for content inputs, and ensuring papers are prepared and reviewed ahead of CEO and Director sign-off.
• Maintain the governance calendar across all committees and workgroups, ensuring that submission deadlines, review cycles, and approval timelines are met without exception.
• Support the continuous improvement of governance processes, documentation standards, and institutional reporting frameworks.

2.  Content Development & Minutes

• Distil complex technical and clinical discussions from committee meetings and workgroups into concise, accurate minutes, executive summaries, and action trackers.
• Draft high-quality board and management papers that translate project developments, risks, and decisions into clear, well-structured narratives for senior institutional and Ministry audiences.
• Ensure all written outputs meet the institutional standards required for CEO, Board, MOH, and MOHH review.

3.  Approval & Submission Management

• Coordinate the drafting and timely submission of approval papers to MOH, MOF, MOHH, and Cluster Board.
• Ensure all justifications for capital grants, budget variations, or policy shifts are documented with data-driven rigour and positioned for the appropriate approval authority.
• Maintain a complete and audit-ready record of all submissions, approvals, and outstanding decisions.

4.  Action Tracking & Follow-Up

• Maintain a forensic record of all decisions and action items arising from project huddles and committee meetings.
• Proactively follow up with content leads to ensure action items are closed before the next reporting cycle, escalating unresolved items to leadership where necessary.
• Produce regular governance dashboards and status updates that give leadership a clear, real-time view of decision pipeline and outstanding approvals.

The ideal candidate will need to have the following qualities and experience:

• Degree in Healthcare Administration, Business, Communications, or a related field.
• At least 5-8 years of experience in a secretariat, governance, or institutional planning role, ideally within a large healthcare institution or public sector infrastructure project.
• Exceptional writing skills - able to produce high-quality minutes, board papers, and executive summaries to tight deadlines and at a standard fit for Ministry-level submission.
• Strong organisational skills with the ability to manage multiple governance timelines and competing priorities simultaneously.
• High degree of interpersonal skill and professional discretion, with the ability to liaise effectively with Senior Management, Clinical Heads, and Ministry representatives.
• Meticulous attention to accuracy - in documentation, in follow-through, and in version control.

An exciting career awaits the right candidate! Click "Quick Apply" to register your interest now.

All applicants' CV will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be contacted.

  SALARY

Negotiable

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We will try our best to reply all candidates within 7 working days.

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