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In CTESTM, we Combine Talents from different industries to Enhance your career Search. Our Collaborative Teams are Excellent reSearchers who are Committed Towards Exceptional Services.

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Office & HR Administrator (1 yr contract)

Our client is a world leader in the design, manufacture and service of control and isolation valves for the severe service applications of the fossil power, oil and gas and nuclear industries.

Job No: 2340      |       Advertised on: 2021-06-01      |       CIC: Jaclyn Tan      |       Reg. No: R1104237
Job Location(s): West (eg: Queenstown, Jurong, Clementi, Tuas)

CTESxTAFEP_recruitment CTESxTAFEP_term
  JOB DESCRIPTION Our client is actively searching for a Office & HR Administrator (1 yr contract)  to join their team!
If you are a dynamic individual seeking a new career opportunity, read further!

The responsibilities of this role are:
  • The Office and HR Administrator will support the office and HR activities for the South-East Asia and Pacific region (SEAP). The administrator will hands-on as front office receptionist, support office facility management as well as HR administration.
Front Office (Reception) & Office/ Facility Management
  • Front office receptionist to answer phone calls, meet and greet visitors and guests.
  • Manage office inventory stock supplies, place orders and replenish stocks timely e.g. stationery, food and beverage etc.
  • Maintain Company staff directory including phone, emails contact information in the system and on the noticeboards are up to date.
  • Ensure that the office facility, for example, meeting rooms and common areas (pantry) are always maintained at 5S standards and cleanliness. Oversee and ensure that housekeeper (cleaner) completes the required cleaning regime.
  • Coordinate courier services, receiving post mails and delivery parcels.
  • Ensure associated work permit/ license permits of the building are valid and renewed timely.
  • Office equipment and assets are maintained and service timely, such as lightening, photo copier, coffee and water dispenser machines etc.
  • Support IT personnel on requests to access server room and IT matters.
  • Raise Purchase Requisitions (PRs) for SEAP Singapore office. Do Good Receipt (“GR”) in IFS Application (ERP system) for invoices on expenses once Purchase Order (“PR”) is released by Finance Department.
  • Coordinate with Office and HR Administrator based in Malaysia office on office and HR matters as required.
HR Administration Support
  • Administer the full spectrum of HR services including recruitment and exit processes, new hire orientation, performance management, employee relations, payroll, training and development as well as benefits and wellness programs.
  • Administer and ensure compliance of HR policies, guidelines and procedures
  • Administer and ensure timeline compliance for all statutory submissions
  • Assist the Human Resources Manager in reviewing and implementing the HR policies and procedures in accordance to legal and statutory requirements for South East Asia Pacific.
  • Creating Purchase Requisitions/doing Receiving in IFS as part of the payment process for HR-related invoices.

The ideal candidate will need to have the following qualities and experience:
  • Diploma in Business Administration/ Human Resource Management or its equivalent with at least three years of experience in HR Generalist functions.
  • Good MS Office skills e.g. Word, Excel & PowerPoint, and experience using any HRIS/ERP systems.
  • Growth mindset, versatile and willingness to hands-on operational role.
  • Ability to work independently and to meet tight deadlines while maintaining a high level of accuracy, trustworthy, diligent and able to multi-task
  • A meticulous, organized and resourceful team player who is energetic and results oriented.
  • Strong facilitation, communication and presentation skills
  • Able to handle and embrace ambiguity and diversity with good organizational skills

Career Progression
This role offers regional exposure and hands-on opportunity for full HR spectrum as we endeavor to drive an agile workforce ready for tomorrow.
An exciting career awaits the right candidate! Click "Quick Apply" to register your interest now.

All applicants' CV will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be contacted.
  SALARY S$3,300.00 - S$3,500.00 per Month


We will try our best to reply all candidates within 7 working days.

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