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In CTESTM, we Combine Talents from different industries to Enhance your career Search. Our Collaborative Teams are Excellent reSearchers who are Committed Towards Exceptional Services.

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Business Support Executive (Inspection Reports)

Our client is an established Mechanical & Electrical Engineering Consultancy firm .

Job No: 1777      |       Advertised on: 2018-08-10      |       CIC: Phyllis Yap      |       Reg. No: R1331540
Job Location(s): West (eg: Queenstown, Jurong, Clementi, Tuas)

  JOB DESCRIPTION Our client, an established Mechanical and Electrical Engineering Consultancy firm, is seeking a dynamic Business Support Executive (Inspection Reports) to join their team!

The responsibilities of the role are as below:

Team Responsibilities
  • Answering of phone calls. (Inclusive of Mainline & DID)
  • Scanning and archiving of important & essential documents.
  • Attending to client’s request and ad-hoc enquiry.
  • Responding to team’s group email
  • Screening of phone calls and directing to the respective party.
  • Activating standby engineers for emergency call out.
  • Refer client to engineers to attend to technical enquiries.
  • Creating essential intranet details (such as Company; Site Location & Contact).
  • Updating of intranet details and send out internal notification of the change.
  • Sending and Collecting of Letters.
  • Opening / Closing of the roller shutter and glass door.
  • Attending to walk in clients or contractors.
  • Maintaining the FSSD / Switching / Site Show round / Meeting Google calendar.
  • Any other ad-hoc assignment by the management.
  • Decoration for Office on special events/ Public Holidays
    • Arrange date with admin team to set up the decoration.
    • Via email to inform Admin and HR departments.
    • Withdrawn the decorations based on the events.
    • Set up the decoration with admin team base on event theme.
Designated Responsibilities
  • Receiving inspection submitted by the engineers
  • Check information gathered, double check with engineer whether to include the discrepancy remark
  • Check if inspection is due for EIR1 submission and invoicing.
  • Submit to LEW for vetting and approval, process the full completed inspection report, and cover letter.
  • Send out the inspection report and or tax invoice to the respective client.
  • Submission of EIR1 form to Energy Market Authority (EMA) via ELISE – if applicable.
  • Liaise with clients and stakeholders to ensure timely updates of records in system and in resolving issues.
Additional Responsibilities
  • Stationeries Inventory
  • Pantry Inventory
  • Cleaners Attendance and matters
  • Office Up keeping
  • Courier Services
  • Tender Document
  • Generator Set Report
  • Preparation of quotation for Ad-Hoc request
  • Archiving of Faxes
  • Monitoring and Updating of Google Calendar
  • Redirecting Approval Letter / Faxes
  • External Purchases
  • Inventory of Company T-Shirts
  • Cleanliness and Tidiness of CRC
  • Liaise with vendors for office repair works
  • Raise Purchase Order for External Purchasing.

What is required of the candidate in this role:
  • Meticulous and detailed
  • Understanding of inspection reports and familiar with licensing matters
  • Ability to use MIRS system and EMA's ELISE
  • Able to communicate fluently in English and Mandarin
  • Ability to multi-task

An exciting career awaits the right candidate! Click "Quick Apply" to register your interest now.

All applicants' CV will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be contacted.
  SALARY S$3,000.00 - S$3,500.00 per Month

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We will try our best to reply all candidates within 7 working days.

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